KGHM POLSKA MIEDŹ S.A.
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Purpose: Integrated Management System

Being a change pioneer, as early as the beginning of the 1990s the Company began implementing, firstly in its divisions (smelters) and subsidiaries, standardised management systems. Initially this related to a quality management system and resulted from the need to mark its wider presence on external markets (in the case of companies) or meeting trade requirements (the London Metal Exchange in the case of smelters).

 

These actions proved that the quality of the products and services is a material competitive factor. They can also be important factors creating the Company’s image and have an increasing impact on its results. In this respect the leading department was the Cedynia wire rod plant, which implemented a quality management system as early as in 1995. Currently, the smelter uses an integrated management system which meets the requirements of the PN-EN ISO 9001, PN-EN ISO 14001 and PN-N-18001 standards. Management systems with similar scopes have also been implemented and certified in the Legnica and Głogów smelters and in the Ore Enrichment Plants. A Safety and Hygiene at Work System operates in the Legnica and Głogów copper smelters; it complies with the requirements of OHSAS 18001 and PN-N-18001, whereas safety and hygiene at work management systems certified in accordance with the Polish PN-N-18001 standard operates in the Mining Plants. A management system compliant with the PN-EN ISO 14001 and PN-N-18001 standards was implemented in the Tailings Plant, an IT services management system in accordance with the ISO/IEC 20000 standard operates in the Data Center, and a safety and hygiene at work system has been certified for compliance with the PN-N-18001 standard in respect of underwater works in underground mining excavations in the Mine-Smelter Emergency Rescue Unit.

Now it is time to take the next step which is necessary for the Company to become the management leader. This will be the development of an Integrated Management System (IMS), by integrating the systems operating in the divisions as quickly as possible, in a rational and in-depth manner. Such action should ultimately facilitate the pursuit of the firm’s strategy in a streamlined and effective manner, as it leads to standardising planning, organisation and control over the actions conducted within the Company, and integrates the information channels and databases. Implementation of IMS enables effective and simultaneous management of many subsystems by establishing and executing a uniform management tool.


Aldona Stajer

Manager of the Management Systems Department


Implementing the Integrated Management System leads to significant organisational changes within the Company, leading to better control over internal and external processes, better quality information and enhancing the manner in which the Company operates, thus increasing its competitiveness. The integrated management certificate is proof of the Company’s responsibility and constitutes a guarantee for potential clients, suppliers, investors and shareholders. An integrated management environment provides clear information on all aspects of the Company’s operations, their mutual impact and the related risks. Greater focus on the Company’s operations – the use of one system that is related to the strategic goals leads to constant organisational improvement. The use of such system also facilitates implementing new systems in the future.

Time for action


In September 2011 the Management Board formed a Management Systems Division (Wydział Systemów Zarządzania) within the structures of the Director General for Governance and Sustainable Growth. This meant beginning work on the project for the “Implementation of the Integrated Management System in KGHM Polska Miedź S.A.” based on the requirements of international quality, environment, safety and health at work, energy management, IT services and safety of information standards. The key challenge for the new division is the appropriate integration and adaptation of the systems already existing in particular divisions so as to prevent their being at variance with the system being implemented in the Management Board Office.
 


The Integrated Management System at KGHM Polska Miedź S.A. will be a useful and functional tool which should improve management effectiveness and efficiency and the operating results by ensuring a more streamlined flow of information and consistent (wherever possible and reasonable) methods for proceeding. Another purpose of IMS is also the possibility of the certification of the enterprise as one organisation without detriment to the supervision over the operation of the management systems in the divisions.

The implemented and certified Integrated Management System will contribute to:

  • more streamlined and dynamic development of the Company,
  • lbetter organisation of work, clearly determining the tasks, competencies and responsibilities of employees and their readiness to meet clients’ requirements,
  • streamlining and eliminating activities that are duplicated in all areas of the enterprise and reducing internal inconsistencies,
  • effective resource management,
  • standardising and reducing the number of documents – linking together procedures and processes relating to different systems in a transparent and logical manner,
  • facilitating compliance and ensuring quick adaptation to the internal regulations and changes in the binding legal system,
    • strengthening the Company’s position on the global market,
    • building a positive image of the Company in the eyes of clients, counterparties, the community and the regulators,
    • increasing the Company’s prestige, and confidence in the firm.

Certified management systems also have a marketing value. For the clients, they are proof that the Company conducts its operations in a safe manner both for its partners, its employees and the environment, and therefore good quality products and services can be expected.

Comprehensive risk management

The draft “Risk management policy” is currently being prepared. It will be a document describing the framework system and processes of risk management in KGHM Polska Miedź S.A., which will be strategic for the Company and become an element of the Company’s corporate governance.

Report on shortcuts
Jan Kochanowski (1530­-1584) – poet and playwright of the Renaissance period, graduate
of the Kraków Academy and the Universities of Koenigsberg and Padua, secretary to
King Zygmunt II August of Poland. Considered one of the most outstanding authors of the
Renaissance in Europe and the most eminent Slav poet who contributed to the development of the Polish literary language.
*Translation:
Teresa Bałuk-Ulewiczowa, Ph.D.
Insitute of English Philology
Jagiellonian University in Kraków